Five Apology Letter Samples to Maintain Your Connections

Asking for an Apology

Apology letters are usually written when somebody or a company does something wrong to somebody else or to another company. The following five apology letter samples and templates are the most general apology letters people write. See if one of them matches your need. See also a few tips on how to write an apology letter.

How To Write Apology Letters

When we do something wrong that hurts somebody, it is extremely necessary that we take quick action to rectify the problem so that it will not harm your business. One of the best ways to do this is by writing an apology letter. An effective letter of apology can improve a relationship and grow your business effectively. To make an effective letter of apology, we must pay attention to the following techniques:

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1. Write the apology letter as soon as possible after we do something wrong (within one or two days).
2. Write a brief letter that explains the situation.
3. Do not defend ourselves by blaming the situation or someone else.
4. Assure the recipient that you will not repeat your regrettable behavior in the future.
5. Tell the recipient that you value your relationship with him or her.
6. Back up your apology letter with appropriate behavior at the next available opportunity.

An effective apology letter can not only repair your relationship but also improve the quality of your relationship. In the long term, it can boost your business’s growth.

1. Apology for Delaying Payment

[Letterhead]

[Date]

[Recipient’s Name]
[Department/Division]
[Company’s Name]
[Company’s Address]
[City], [Country/State] [Zip Code]

Dear Mrs./Mr./Madam/Sir:

We do apologize for delaying our payment. We really do not want to make our payment late but [Reason(s)]. That’s why we were not able to make payment on time. Nevertheless, [Compensation]. We, herewith…